We are starting to see lots of signs of growth in nature and, whilst we often equate this time of year with spring cleaning and getting organised around the home, it’s also a great time to get things in order in the workplace. Whether that be sanitizing your workspace, relocating offices or completely re-evaluating your company’s telecommunications strategy, it can be a progressive time of the year.
According to the Russian author Leo Tolstoy, “Spring is the time of plans and projects” and, with that in mind, this could be an opportunity for new beginnings. Just as the March winds and April showers have brought forth the May flowers, why not let the transition to spring inspire you to nurture your company’s communications infrastructure and see your business blossom this season?
SANITIZING YOUR WORKSPACES
The office phone remains a firm fixture in most workplaces and is one of the most used pieces of equipment, despite the advent of video calling applications such as zoom and Microsoft Teams. Yet it’s one item of office equipment that is often forgotten about when cleaning.
Whether you’re using it to field calls from clients or to contact suppliers, telephone units quickly accumulate germs from your hands, ears, face and mouth. This can be dangerous enough when it’s a phone that only one employee uses, but a shared phone that everyone answers has an increased risk of spreading harmful germs from one person to the next, so it’s important to remember to thoroughly disinfect and sanitize it regularly.
Hiring a professional cleaning service will help maintain a good and healthy work environment in the long run, but there are also steps you can take yourself to improve the health and productivity of your office. To help get you started, Mitel have produced this handy step-by-step guide on how to clean and disinfect your phone to help promote good hygiene in the workplace.
A clean and organized space can not only help keep your mind-space refreshed, but it can also improve your productivity.
MAINTAINING YOUR EQUIPMENT
Just as homes and workspaces require periodic cleaning and maintenance to stay organised and functional, phone systems also need regular attention to ensure they're working properly. This might involve tasks like updating software, replacing outdated or faulty equipment, or troubleshooting technical issues.
A huge benefit of being an Entropie customer is that we look after all the maintenance and upkeep for you with our managed services, meaning that you have the help of a dedicated engineering support team when you need it. We have a range of different support packages available within our Maintenance Programme.
UPGRADING YOUR PHONE SYSTEM
Whilst a 10-year-old phone system may work, it will not offer the additional features and functions offered by newer, upgraded versions. If your devices are outdated and struggling to keep up with modern software, now might be the perfect time to invest in an upgrade. A well-designed modern phone system can help you streamline your business communication processes, reducing the risk of miscommunications, delays and other issues that can slow down operations.
These telephone systems can also benefit from in-built unified communications capabilities to enable your employees to successfully manage multiple devices, applications and face-to-face interactions to communicate, connect and collaborate with colleagues, partners and customers from virtually anywhere in the world at any time of day. This flexible way of working can revolutionise a business, as users can access and respond to any message (voicemail, text or email), respond to real-time communication (e.g. telephone call, instant message or video conference) and utilise user presence from a single interface.
Similarly, businesses often rely on advanced phone systems that incorporate features, such as automated attendants, call forwarding, intelligent call handling and voicemail-to-email to improve their communication capabilities. They are also future proofed with the flexibility to be easily expanded or updated.
Just as spring cleaning helps to create a fresh, organized space, optimizing a business phone system can improve productivity, streamline communications, and enhance customer service.
Contact us today on 01908 324 270, or email us at info@entropie.co.uk to speak with one of our specialists about the many business class telephone systems we offer, as well as unified messaging, conference phones, VoIP phones, SIP phones and mobiles – all in order to equip you with exactly the right business phone solution for your business and your budget!
